MASSACHUSETTS LIBRARY SYSTEM
JOB DESCRIPTION COLLECTION
SHREWSBURY PUBLIC LIBRARY
SENIOR ACCOUNT CLERK - LIBRARY
Definition
Skilled
secretarial, administrative and bookkeeping work supporting the operations
of the public library; all other related work, as required.
Supervision
Works under
the general supervision of the Library Director, following department rules,
regulations and policies, requiring the ability to perform operations,
manage and prioritize tasks, and complete assigned tasks according to a
prescribed time schedule.
Performs varied and responsible duties requiring a thorough knowledge of
departmental operations and the exercise of some judgment and initiative.
Work Environment
Work is
performed under typical office and library conditions; work environment is
moderately quiet. Work is subject to predicted seasonal fluctuations,
requiring advance planning.
The employee operates standard office equipment.
The employee has frequent contact with other town departments and vendors, and limited contact with the general public. Communication is by telephone, e-mail and in person.
The employee has access to bid documents.
Most errors are easily detected and corrected, but could result in delay or
loss of service or monetary loss.
Essential Duties and
Responsibilities
The
essential functions or duties listed below are intended only as
illustrations of the various types of work that may be performed. The
omission of specific statements of duties does not exclude them from the
position if the work is similar, related, or a logical assignment to the
position.
Prepares accounts payable, matches invoices; enters coding data.
Prepares department payroll, recording overtime, sick leave and vacation time; calculates part-time employee hours; enters data and submits to the Town Accountant; compiles and submits monthly attendance report.
Submits departmental payment schedule to the Treasurer; balances receipts of fines and memorial donations and submits to the Treasurer.
Keeps departmental personnel informed of changes in benefits and policies.
Assembles information to assist with departmental budget development.
Prepares state aid application and supporting documentation.
Maintains and prepares a variety of records and reports at the request of the Library Director.
Responsible for the operation, repair and maintenance of office machines.
Performs similar or related work, as required, or as situation dictates.
Recommended Minimum Qualifications
Education and Experience
High school
diploma, with advanced training in office procedures, secretarial skills and
bookkeeping; three years of responsible experience; or an equivalent combination
of education and experience.
Knowledge, Ability and Skill
Knowledge of
office practices and procedures. Working knowledge of department operations and
functions. General knowledge of payroll and accounting procedures, including
computer applications.
Ability to work independently and prioritize tasks. Ability to work with numbers, maintain detailed records and prepare reports.
Skill
in organizing and maintaining records; organizational and planning skills. Skill
and accuracy in working with numbers and detail. Good communication skills.
Physical Requirements
Minimal
physical effort is required to perform duties under typical office conditions.
The employee is frequently required to stand, walk, sit, speak, hear, use
hands to operate equipment and reach with hands and arms. Vision
requirements include the ability to read routine and complex documents and use a
computer.
This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.